Committee Meeting 26-Feb-2026 Secretary's Report
Secretary's Report for the Committee Meeting on 26th February 2026 by Violet Rook
December to Date of Meeting February 2026
- Sent minutes to committee members.
- Sent membership report to committee members.
- Continued WhatsApp group.
- Updated the database ×2 in February.
- Replied members queries regarding password for membership page (see example below).
- Also attended individual members' monthly meeting in January.
- Attended monthly meeting first Tuesday.
- Zoom discussions with Treasurer.
- Database amendments made regarding removing members who had not renewed after two reminders.
- Put new members on database.
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Discussions with Vanessa Lester and other committee members about the special membership offer. This resulted in my sending emails about the offer to members who had not renewed this past year and to other members to stimulate interest.
Also prepared a gift special membership letter.
- Sent a welcome letter, a copy of the magazine plus a copy of the most recent newsletter to new members.
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Email discussions with IT technician Kevin regarding membership database. Also with Vanessa Lester.
The database was updated by both and members prior to 2024 who had not paid removed. Kevin had checked it regarding data input and written a guide to same which is on Dropbox for committee members to read.
There had been a query in regard to a group from Wales which did not seem to have been entered. The Secretary had provided the emails to the contact of same regarding the said entry. Later Kevin provided an example of how data can disappear from the database on occasion.
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An illustration of emails sent to members (just a small example).
